Hiring: Personal Assistant
- Handgraaf Estates
- Apr 11
- 2 min read
Location: Rancho Santa Fe, CA. USA
Type: Full-Time
Accommodation: Live-out with occasional overnight stay
Min. Experience: 5+ Years
Salary:
Start Date: ASAP
Requirements: Must live local and able to commute.
ABOUT US
Handgraaf Estates is a privately held luxury staffing and property management firm based in La Jolla, CA. We provide the highest level of Private Household Staffing and Estate Management. Our service is tailored to the exact needs of every client and strive for nothing less but the highest level of excellence.
PLEASE SEND CV & REFERENCES TO
SUMMARY
We are seeking a highly organized and proactive Personal Assistant to support the care and daily needs of a 16-year-old teenager, while also managing broader household responsibilities. This role includes driving to school and activities, meal preparation, medication oversight, and general care.
In your Personal Assistant duties, you’ll manage household schedules, appointments, and errands, keeping the home running smoothly. You’ll also assist with organizing the home, handling administrative tasks, and providing support with projects as needed.
This individual must be capable of stepping into a lead role when the mother is traveling, including occasional weekend and live-in support. The ideal candidate is dependable, detail-oriented, and comfortable managing a dynamic household environment with professionalism and care.
PRIMARY DUTIES
Provide day-to-day care and supervision of a 16-year-old, including transportation, meals, and routine tasks.
Manage family and staff schedules.
Run errands, grocery shop, and maintain household inventory.
Oversee household organization and cleanliness.
Supervise and coordinate household staff.
Assist with pet care, travel planning, and event coordination as needed.
Act as primary caregiver when the mother is away, including weekends and overnights.
Light housekeeping.
Managing all communications between tutors, coaches, teachers and the family.
Good organizational skills to maintain closet systems, and toiletries.
Liaise with children’s schools, track and report to parents on school progress.
Able to prepare fresh and healthy snacks.
JOB REQUIREMENTS
Highly organized, detailed oriented, proactive, excellent time management skills, and service minded.
Experienced with administrative and personal assistant duties
Attentive to Principals' preferences and style. Can take direction and accept feedback.
Active, fit and non-smoker.
Well groomed and professional.
Long-term intent.
Reliable and punctual.
Excellent communication skills and ability to multitask.
Creative, energetic, positive, happy and compassionate.
Calm under pressure.
Resourceful and takes initiative to follow through and complete tasks timely.
Willing to assist with the day-to-day functioning of a busy family and household.
OUR CORE VALUES
● Principal’s First
Ability to stay focused on meeting and exceeding the Principals needs
● Learn from mistakes
Able to admit mistakes upfront and seeks the truth. Learns and grows from mistakes. Makes thoughtful choices and provides solutions to avoid future mistakes.
● Conscientious
Finishes duties mindfully, effectively and promptly.
● Dedication
Shows a deep commitment to the role and people.
● Accountable
Takes ownership of tasks and time for due diligence.
● Independent
Thinks, acts and finds solutions independently.
● Resilience
Does not complain or shy away from assigned work. Confronts difficulties with a positive outlook.
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