Hiring: Majordomo

Location: Del Mar, CA. USA

Type: Full-Time

Accommodation: Live-out

Min. Experience: 7+ Years

Salary: $135K - $150K+ DOE

Start Date: ASAP

Requirements: Must live local and able to commute.

ABOUT US 

Handgraaf Estates is a privately held luxury staffing and property management firm based in La Jolla, CA. We provide the highest level of Private Household Staffing and Estate Management. Our service is tailored to the exact needs of every client and strive for nothing less but the highest level of excellence.

PLEASE SEND CV & REFERENCES TO

info@HandgraafEstates.com

SUMMARY

Handgraaf Estates seeks a Majordomo to serve as the operational nucleus of a private two-principal household in Del Mar, California. This individual will act as the single point of contact for all daily operations, logistics, and household management, and will be held to an uncompromising standard of execution. The role demands a polished, formally trained professional who leads with initiative and takes complete ownership of the household experience.

The Majordomo oversees all household operations end-to-end, including vendor coordination, maintenance scheduling, arrival preparation, and day-to-day logistics. While dedicated travel professionals manage bookings, this role serves as the coordination layer for all principal travel, ensuring that transportation, scheduling, and home readiness align precisely with their movements at all times.

At the domestic level, the role encompasses maintaining the residence to the highest presentational standards, preparing meals when required and supporting private entertaining. The scope of this position is total. Hands-on execution at every level is expected and carried out without hesitation.

This individual brings maturity, sound judgment, and an instinct for anticipating needs before they are expressed. They do not wait to be asked twice. They take pride in the invisible quality of exceptional service, are equally at ease managing complex logistics as executing ground-level tasks, and carry both with equal composure.

This individual brings maturity, sound judgment, and an instinct for anticipating needs before they are expressed. They take pride in the invisible quality of exceptional service, are equally at ease managing complex logistics as executing ground-level tasks, and carry both with equal composure.

Absolute discretion, steadiness, and a no-exceptions standard are non-negotiable.

This position carries no hierarchy of tasks. The same professional standard applied to orchestrating a dinner for twelve is applied to the smallest of tasks, e.g. taking out trash, or handling whatever the moment requires. Candidates who draw a line between themselves and any task are not the right fit for this household. In a residence of this caliber, the principals should never feel the effort behind what is done. They simply walk in, and everything is right.

WORK ENVIRONMENT

This position requires a hybrid work arrangement. While regular on-site presence at the principal's property is required, the Majordomo will also have the opportunity to work from a nearby dedicated office space or remotely for a portion of the week. Candidates should reside within a 15–30 minute commute of the property to ensure responsiveness and availability when needed.

RESPONSIBILITIES

• Serve as the primary point of contact for all principal requests, ensuring seamless day-to-day household operations and communication.

• Coordinate all principal travel logistics, including private jet scheduling, ground transportation, itinerary coordination, and ensuring all travel-related details are executed seamlessly.

• Liaise with household vendors, service providers, and external professionals to coordinate services and ensure all household needs are met to the highest standard.

• Oversee the overall presentation, cleanliness, functionality, and readiness of the residence at all times.

• Manage household inventories, purchasing, provisioning, grocery shopping, and the sourcing of household supplies.

• Run personal and household errands as needed, including last-minute requests with efficiency and discretion.

• Prepare meals when requested and assist with food and beverage service, including event preparation and guest entertaining.

• Prepare the home for principal and guest arrivals, ensuring every aspect of the residence is fully organized and guest-ready.

• Coordinate household maintenance, repairs, and preventative upkeep, working closely with contractors and service providers as needed.

• Oversee vehicle readiness, including fueling, detailing, servicing coordination, and transportation logistics when required.

• Maintain detailed household records, service schedules, vendor contacts, and operational documentation.

• Anticipate principal needs, troubleshoot issues proactively, and ensure solutions are implemented quickly and discreetly.

• Lead by example in a highly hands-on capacity, stepping into any task necessary to ensure the household operates effortlessly and to the principals’ exact standards.

REQUIREMENTS

• Eligible to work in the U.S.

• Valid driver’s license with a clean driving record.

• Minimum of 7+ years of experience in a high-level, hands-on private household, estate, or luxury service environment.

• Demonstrated longevity and success in previous private service positions.

• Strong understanding of household operations, maintenance coordination, and vendor management.

• Exceptional organizational skills with the ability to manage multiple moving parts and shifting priorities seamlessly.

• Proven experience coordinating complex scheduling, travel logistics, and high-level principal support.

• A polished, service-driven demeanor with exceptional discretion, professionalism, and sound judgment.

• Ability to anticipate needs, think proactively, and execute tasks independently with minimal oversight.

• Comfortable operating within a fast-paced, high-expectation environment with a direct communication style.

• Must possess a no-task-is-beneath-me mentality and be equally comfortable managing logistics, running errands, preparing meals, assisting with entertaining, or stepping into hands-on household support as needed.

• Culinary confidence, including the ability to prepare simple meals and assist with beverage service and guest hospitality.

• Physically capable of performing hands-on household tasks, including lifting and carrying items as needed.

• Proficiency with Excel, Word, email, calendars, and general household administrative systems.

• Non-smoking / non-vaping.

• Superb command of the English language, both written and verbal, is required.

• Must successfully pass a pre-employment background check.

• Outstanding professional references from current and previous positions. References will be thoroughly verified.

OUR CORE VALUES

● Principal’s First

Ability to stay focused on meeting and exceeding the Principals needs

● Learn from mistakes

Able to admit mistakes upfront and seeks the truth. Learns and grows from mistakes. Makes thoughtful choices and provides solutions to avoid future mistakes.

● Conscientious

Finishes duties mindfully, effectively and promptly.

● Dedication

Shows a deep commitment to the role and people.

● Accountable

Takes ownership of tasks and time for due diligence.

● Independent

Thinks, acts and finds solutions independently.

● Resilience

Does not complain or shy away from assigned work. Confronts difficulties with a positive outlook.