Hiring: Executive Assistant / House Manager
- Handgraaf Estates
- 6 days ago
- 2 min read
Location: La Jolla, CA. USA
Type: 30+ hours / week
Min. Experience: 3+ Years
Salary: $40+/h D.O.E.
Approx. Start Date: ASAP
Accommodation: Live-out. Flexibility: Weekend availability required.
ABOUT US
Handgraaf Estates is a privately held luxury company based in La Jolla, CA. that provides the highest level of Private Staffing and Estate Management. We tailor our service to the exact needs of every client and strive for nothing less but the highest level of service.
PLEASE SEND CV & REFERENCES TO
SUMMARY
We are seeking an experienced, discreet, and highly organized Executive Assistant / House Manager to support a private family in La Jolla. The ideal candidate is proactive, adaptable, and thrives in a dynamic household environment.
This role requires exceptional organizational and administrative skills, strong vendor and staff management experience, and a calm, professional presence.
The candidate will oversee household operations, manage construction and maintenance projects, coordinate staff and vendors, and support the family’s day-to-day logistics.
We are looking for a detail-oriented professional with excellent communication skills, proven reliability, and the ability to anticipate needs with discretion and efficiency.
REQUIREMENTS.
Minimum 3 years of executive assistant or household management experience.
Background in construction coordination and home management.
Proficiency in managing multiple tasks with grace and precision.
Exceptional organizational, correspondence, and follow-up skills.
Local to San Diego County with reliable transportation to La Jolla.
Ability to maintain confidentiality and discretion at all times.
Flexible availability (occasional after-hours or weekend support may be required).
Professional, pleasant, and quietly confident demeanor.
Professional references required.
Must be willing to undergo a background check.
PRIMARY DUTIES
Construction & Maintenance: Coordinate vendors, oversee ongoing construction/renovation projects, and manage household maintenance.
Staff Management: Hire, train, and manage household staff (housekeepers, chefs, service providers).
Administrative Support: Handle scheduling, orders, returns, vendor coordination, and complex household logistics.
Vendor & Relationship Oversight: Build strong working relationships with contractors, vendors, and service providers.
Project Oversight: Provide clear timelines and ensure smooth execution of household and construction projects.
Family Support: Assist with daily logistics and administrative needs while maintaining utmost discretion and professionalism.
OUR CORE VALUES
● Principal’s First
Ability to stay focused on meeting and exceeding the Principals needs
● Learn from mistakes
Able to admit mistakes upfront and seeks the truth. Learns and grows from mistakes. Makes thoughtful choices and provides solutions to avoid future mistakes.
● Conscientious
Finishes duties mindfully, effectively and promptly.
● Dedication
Shows a deep commitment to the role and people.
● Accountable
Takes ownership of tasks and time for due diligence.
● Independent
Thinks, acts and finds solutions independently.
● Resilience
Does not complain or shy away from assigned work. Confronts difficulties with a positive outlook.
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